The administration or other departments use an expense justification form to get pre-approval from the authorities for holding special events, organizing business meals, conference fees, travel expenses, etc. These forms must be filled with an estimated expense summary and sent to the concerned authorities before the event occurs. The event takes place only when approved, and an advanced amount is disbursed to the organizers. The form consists of all expenses incurred to organize the event, conference, party, etc., like rent for the hall, catering, picking up guests, lodging, hall decoration, tickets, lighting, and other arrangements.
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